Here's a regulatory update that deserves immediate attention - especially if your business employs or places foreign workers in Poland.

Poland has introduced a new law on the labour market and employment services, bringing significant changes for both existing and new EORs and employment agencies. While some updates apply only to those working with foreign nationals, others are general requirements that affect all providers.

Let's break it down:

For EORs/agencies working with foreign nationals:

If your services include placing or employing foreign nationals who require a work permit or fall under the employment declaration process, you are now subject to new registration rules:

- Separate KRAZ registration required: Existing EORs and agencies must update their registration in the KRAZ system to reflect these specific services.

- Deadline: 31 August 2025. Miss this, and you'll be subject to a 2-year waiting period before you can offer these services again.

- New entrants beware: EORs and agencies registered after 1 June 2025 must wait two full years before they can provide services involving foreign nationals.

Requirements for all EORs/agencies - regardless of whether they serve foreign workers:

- Physical office requirement: All employment agencies must have a real, physical location that enables in-person contact. Virtual offices do not satisfy the legal definition.

- Electronic delivery address: Every EOR and agency must obtain an electronic delivery address and notify KRAZ within 14 days. This requirement applies to everyone and is free of charge.

Why this matters

If your business supports foreign workers in Poland, the registration updates are non-negotiable and the deadline is fast approaching. But even if you don't work with foreign nationals, you'll still need to meet the new physical presence and electronic communication standards.

This is a major compliance moment - and one you don't want to scramble for at the last minute.